The agreement comes as case numbers continue to climb in the city, leaving some holders of special event permits worried their investment may be impacted by public safety policies imposed by city officials.

If the city is unable to provide the notice, the event will be exempt from the changes, as discussed at last week's Flagstaff City Council meeting.

Event planners requested the city implement the notice, which was brought before the council as a proactive measure. After a short discussion, the council agreed to honor the request.

As of the beginning of July, special event permits in the city no longer place limitations on capacity. Prior to the change, events had been operating under a capacity calculator based on the size of the venue.

The city is currently in the third stage of its phased reopening plan, allowing for city facilities to reopen with limited services. On Aug. 1, the city mandated that mask-wearing resume within city facilities.

And though Council has previously agreed loosening restrictions -- both for events and city facilities -- a return to stricter mitigation protocols remains a possibility.

"I would just like to remind Council that the decision is ours and we have the flexibility to move back into a stricter phase," Aslan said, noting that the recent COVID-19 data from the county was concerning.

The level of transmission in the county remains "high," according to the Coconino County Health Department, despite the rates for both of its benchmarks -- percent positivity and cases per 100,000 -- being lower than what was shown in last week’s dashboard data report.

As event planners continue to navigate the recent surge in transmission, Vice Mayor Becky Daggett urged caution.

"I encourage our event planners to to take this very seriously and to really enforce mitigation measures that they have put in place for their events," Daggett said.